Sospes Simplifies Certification Management

Sospes released a mobile Certification Management module that allows organizations to decrease overall compliance risks while also reducing certification administration workload.

Sospes announced the release of its mobile Certification Management module, an application that allows organizations to decrease overall compliance risks while also reducing certification administration workload. The new Sospes module helps managers easily keep required worker certifications and credentials up to date and allows workers to access their credentials in a digital folder on any smartphone or tablet.

The Sospes certification management product allows organizations to customize, assign and manage certifications for all employees from a simple web portal. Employees can easily access their credentials with photos of original certificates from the field using their smart devices. Managers and employees are automatically alerted when certifications are nearing expiration or must be updated.

“Many industries require workers to prove they are qualified to perform certain tasks or even to be present in specific areas. It’s an important step in overall safety and quality assurance,” explained Tom Carson, President of Sospes. “Sospes now gives organizations a way to easily manage all their certifications and renewals from a single web portal to help remove the problems caused by expired certifications.”

About Sospes

Sospes’ award-winning software makes organizations better by letting workers improve safety, incident management and process quality with a single integrated mobile application. The product is easy to learn, simple to use and can be implemented in far less time than typical enterprise systems. The application is hosted in Microsoft’s Azure Cloud, which allows the company to deliver a secure, robust user experience nearly anywhere in the world. For more information, please visit

Media contact:

Jonathan Monnette



Learning to See 

How Visual Literacy can change your company’s culture

About 90% of the information people consume is visual. That much visual data can cause sensory overload, and to handle that, the brain utilizes a form of selective vision – only seeing what our subconscious deems to be important. This is often referred to as visual bias. It’s a survival trait that allows us to identify and focus on critical pieces of information by ignoring what is seemingly nonessential. A lot of the time it’s a good thing. If you’re outside walking along, your brain will likely overlook the blue sky, scattered trees and tall brown grass in order to focus on avoiding any debris on the path in front of you. 

However, just because tripping over a downed branch seems like the most obvious risk, doesn’t mean there isn’t a worse hazard lurking just beyond your subconscious blinders….

Nature’s version of “Where’s Waldo?”

While most of us go to work in Leopard-free workplaces it does not mean that we’re not susceptible to the same level of risks. The Campbell Institute released a study on visual biases and how to overcome them by developing better visual literacy. The first step to doing so is becoming aware of and understanding our visual biases. Visual biases can be described in three ways:

  1. Sometimes you cannot see what is in front of you, even if you know it is there.
  2. Once you see something, it is impossible to “un-see” it.
  3. You are always filling in the blanks based on what you expect to be there.

Take a look at this example. Based on what you have read so far you know that this image has something to see, but what is it? 

Now with the addition of color it becomes a bit more obvious:

Now go back and look at the black and white image, and you can see the Leopard when originally you may not have.

Let’s look at another example of visual bias and how our minds constantly fill in “blanks” depending on what we expect to see.

Are you able to read this?

How abuot this? It deosn’t mttaer in waht oredr the ltteers in a wrod are, the olny iprmoetnt tihng is taht the frist and lsat ltteer be at the rghit pclae.

Applying Visual Literacy to Workplace Safety

We are more likely to pick up anomalies and potential hazards in the workplace when we make a concerted effort to see the work environment (typically a very familiar place) with “fresh” eyes, and take care to not “fill in” visual details that we are accustomed to being present.

The application of visual literacy to safety began back in 2015 when the Toledo Museum of Art (TMA) started working with several companies to develop a program that would enhance employees’ power of perception and hazard recognition. Through the project they were able to develop a new structured way of looking at an environment. Traditional Job Safety Assessments (JSA) provide a good prework check for hazards, but research has shown that a visual bias is when we choose (usually subconsciously) to prioritize things visually which dictates how we start and go about our work. So, when the first question on your JSA is “What hazards do you see?” you’re only going to identify that: hazards that you already see. Can you spot the problem there…?

1.) TMA recommended a different way of observing work areas. Take in the big picture. Look at the entire scene or work area and become aware of the area before zooming into the details.

Referring back to the example of walking along outside, here you see the sky, the grass, the trees and the path in front of you.

2.) Then look for elements of visual literacy: line, shape, color, texture and space. Identify hazards by looking for things with these five elements: horizontal/vertical or curvy lines, shapes or angles, warm or cool colors, rough or smooth surfaces and the amount or lack of space between objects.

Now you’re looking for Leopard’s round spots amongst the straight blades of the grass.

This procedure is designed to slow down the thought process and get the brain outside of its standard routine. This makes it so that observations can be interpreted thoroughly without jumping to conclusions or “filling in the blanks” too quickly.

Actual Case Study Results

A Cummins manufacturing site was one of the companies that took part in the TMA project. They began training employees on visual literacy in October of 2017 and when the project started, they began flagging and categorizing the hazards recognized as a result of the visual literacy training. By March 2018, 225 employees had been trained plant-wide. During that time, they identified 132 issues using the elements of visual literacy and submitted and corrected 25 hazards through the company “Find It Fix It” hazard recognition and correction initiative.

The types of hazards identified using the visual literacy elements in those six months were varied and show the diversity of areas where visual literacy can be helpful in pinpointing potential hazards. Among the many hazards identified, they found 17 slip, trip and fall hazards and nine machine-related hazards. What’s even more interesting was that the majority of hazards identified were non safety-related hazards which refer to hazards to quality or production. This would mean there’s not only a benefit to safety but also a strong operations case to be made for investing in better prework procedures.

I have access to safety management software that allows me to create my own inspections and JHAs, so I created a visual literacy form for our mobile app. After inspecting several areas within our office, I can confidently say the TMA structure really pushes you to approach and view an environment in a new way. Even in my office I spotted hazards that I had never noticed before, and I’m a software guy. I could not imagine the impact this type of system would have on a higher risk workplace. I encourage you to give it a try. Even if you’re not implementing company-wide, just attempt your own visual literacy JHA. What you notice may just surprise you.

And for those still not convinced that they have a visual bias:

Find the original case studies here

Reporting Your 2018 Injury and Illness Data

March 2, 2019, is the deadline for employers to electronically submit data from OSHA Form 300A.

Why is it so important to comply with this rule and on time?

Making the case for investing in safety has never been easier. OSHA has publicly announced that they will be focusing their inspections on establishments who either do not submit their 300A on time or those who have unusually high incident rates. If your safety staff is feeling overwhelmed, it might be time to get some help in preparation for this policy. For example, many organizations are able to reduce their safety professionals’ admin work substantially by simply implementing safety and process quality management software.

However you prepare for this policy, it should not be taken lightly as OSHA will be actively pursuing those who do not comply.

Who needs to comply with this rule?

Only a small fraction of establishments is required to electronically submit their Form 300A data to OSHA. Establishments that meet any of the following criteria DO NOT have to send their information to OSHA. It’s important to remember that these criteria only apply at the establishment level, not to the firm as a whole.

  • The establishment’s peak employment during the previous calendar year was 19 or fewer, regardless of the establishment’s industry.
  • The establishment’s industry is on this list, regardless of the size of the establishment.
  • The establishment had a peak employment between 20 and 249 employees during the previous calendar year AND the establishment’s industry is not on this list.

ARB Midstream chooses Sospes software

Tulsa, Oklahoma, January 31, 2019 – ARB Midstream has selected Sospes’ software to manage its environmental, health and safety systems.  ARB Midstream has growing operations in Colorado, Oklahoma and Texas and was seeking a product that allowed the company to standardize its reporting of incidents from any location in the field.  “We considered other vendors and chose Sospes because their product was the easiest for our employees to use, while ensuring that we can efficiently manage incidents from initial reporting to closing out.” said Alan Crockett, Health and Safety Manager.

“The energy industry has unique safety and operating challenges that Sospes manages well,” explained Tom Carson, President of Sospes. “We are proud to have been chosen by ARB Midstream to provide their EHS software, and look forward to working with them to support their demonstrated commitment to safety and continuous improvement.”

About Sospes

Sospes’ award-winning software makes organizations better by letting workers improve safety and process quality with a single integrated mobile application.  The product is easy to learn, simple to use and can be implemented in far less time than typical enterprise systems.  Our cloud-based system allows the company to deliver a secure, robust user experience nearly anywhere in the world. For more information, please visit

About ARB Midstream

ARB Midstream is a private equity backed, growth-oriented company providing crude oil and gas liquids midstream and marketing/logistics solutions in North America. ARB is building a portfolio of oil and gas liquids logistics solutions in the most profitable plays, through innovative acquisitions and greenfield projects.  For more information, please visit

Media contact:

Scott Brothers

OSHA Amends Record Keeping Rule

January 31, 2019

Sospes Summary:

OSHA has amended their policy on record keeping by no longer requiring that establishments with 250 or more employees submit their OSHA 300 and 301. However, March 2, 2019, is the deadline for electronically reporting your OSHA Form 300A data for calendar year 2018. Collection began January 2, 2019.

Full announcement:

To protect worker privacy, the Occupational Safety and Health Administration (OSHA) is amending the recordkeeping regulation by rescinding the requirement for establishments with 250 or more employees to electronically submit information from OSHA Forms 300 and 301. These establishments will continue to be required to maintain those records on-site, and OSHA will continue to obtain them as needed through inspections and enforcement actions. In addition to reporting required after severe injuries, establishments will continue to submit information from their Form 300A. Such submissions provide OSHA with ample data that it will continue seeking to fully utilize. In addition, OSHA is amending the recordkeeping regulation to require covered employers to submit their Employer Identification Number (EIN) electronically along with their injury and illness data submission, which will facilitate use of the data and may help reduce duplicative employer reporting. Nothing in the final rule revokes an employer’s duty to maintain OSHA Forms 300 and 301 for OSHA inspection. These actions together will allow OSHA to improve enforcement targeting and compliance assistance, decrease burden on employers, and protect worker privacy and safety.

DATES: This final rule becomes effective on February 25, 2019.